Sporting event

Organizing sports events always brings many benefits to businesses and society. Each successful sports event can help businesses raise funds for charity, raise health awareness and promote community cohesion.
Planning an event is never easy because it needs to be controlled from the very beginning until the end of the event. This will be a huge challenge for businesses or individuals who have never had experience in organizing sports events or events that include a number of sports activities.

In this article, let’s explore with Ky Nguyen the indispensable steps in the process of planning a sports event.
Step 1: Prepare a detailed plan
To have a detailed and complete sports event plan, the most important thing is to discuss and contribute ideas in a team, under the supervision of experts, especially in the field of sports.

Here are some important things to keep in mind:

Event objectives: Each event has a certain meaning and purpose. Therefore, it is necessary to clearly define from the beginning what the event’s objectives are, who it is aimed at, what benefits it brings, etc.
Feasibility: Not only for sports events but also for events in general, the feasibility of time, location and activities taking place during the event is extremely important.
Related regulations and laws: For sports events, organizers need to pay special attention to the safety of participants. Therefore, carefully researching the regulations and laws related to organizing a sports event is very necessary.
Time: This is an indispensable factor when planning each event. You need to determine when the event will take place, for how long, etc.
Estimated budget: Preliminary calculation of the required budget is also a quite important step. This will help businesses be more prepared.

Estimated number of participants: Estimating the number of participants will help the organizers be better prepared in terms of location and necessary items.

Identify potential sponsors: Make a list of potential sponsors.

Step 2: Determine the date, time, and location of the sporting event
This is an extremely important step that many people often overlook when planning a sporting event.

There are countless factors to consider such as: What will the weather be like? Will enough participants show up? Do you have enough time to arrange everything in the right order? Are there any major sporting events in the vicinity that could overshadow your event?

Spend plenty of time on some of the following important tips:

Make a list of venues that interest you, then contact the venue management to ask about their status.

Before signing the contract, make sure that the venue has the necessary facilities for a sporting event and that the management allows you to use them. You certainly don’t want to rent a venue that doesn’t have a swimming pool when swimming is one of the main activities of the event.

Check if they have separate changing rooms for men and women. If not, you will need to prepare temporary areas to accommodate this.
Determine the specific time and date
Determine the specific time when organizing a sporting event

Step 3: Finalize the detailed sports event plan
Along with the initial ideas, it is time to finalize the detailed sports event plan. Not only is the date and time set and the venue booked, but it is also necessary to establish specific information about the types of sports that will take place.

Let’s take football as an example. Is it a knockout match? How big will the games be? How many teams will play?…

Apply this to all the sporting activities that will take place. Focusing on the details will help you have a clearer picture of the necessary services and possible supplies for the organization of the sporting event. To be more effective, make a list of the necessary services and supplies along with their prices, you will not miss important information.

Step 4: Convince the sponsors
Now that you have a specific sports event plan with a detailed budget, it means that this is a good opportunity to approach sponsors. Be well prepared to convince sponsors, tell them about the event, the goals, what you need from them and why they will be the ideal sponsors for your event.

Prepare well for convincing sponsors
Convincing sponsors for sports events

Step 5: Arrange supplies
Make sure that you will receive all the necessary items for organizing sports events at the right time. For a sports event, you can refer to some necessary supplies such as:

Scoreboard
Whistle
Rackets, balls (soccer, tennis balls, …)
First aid kit
Posters, banners
There is no information to what can be done Contact Vietlink Event through the Hotline at +84.983686183 to discuss your objectives and we will provide creative, impressive, and effective solutions every time.